Examples of Calling Out Sick Messages

Everyone · Explainer · Updated October 1, 2026 · LearnLife Editorial

What Does Calling Out Sick Mean?

Calling out sick is the act of informing your workplace that you cannot come to work due to illness or a health issue. This can be a physical sickness like the flu, a mental health day, or a medical emergency. It’s important to communicate honestly and promptly, so your employer can adjust schedules or find coverage if needed. Calling out sick is different from taking planned vacation or personal days because it usually happens last-minute and requires immediate notice.

Employers rely on clear communication to maintain productivity and fairness among team members. When you call out sick, you are requesting time off without prior scheduling, usually covered by sick leave policies or sometimes unpaid if no policy applies. The way you notify your employer can vary based on company culture or policies, often by phone, email, or text.

How Do You Properly Call Out Sick?

Calling out sick effectively means sending a clear, respectful message early in the day or before your work shift starts. Here’s a basic example:

1. Start with a greeting and identify yourself.
2. State that you are sick or unable to work due to health reasons.
3. Mention the anticipated length of absence if you can (e.g., "today" or "a few days").
4. Offer to provide updates or doctor’s notes if required.
5. Close politely and thank them for understanding.

Example message: “Good morning, this is [Your Name]. I’m feeling very unwell today and won’t be able to come to work. I’ll update you if I need more time off. Thank you for your understanding.”

If your workplace requires a phone call, be brief but clear. If a text or email is allowed, keep it professional without oversharing personal details.

Why Does Calling Out Sick Matter?

Calling out sick responsibly protects your health and workplace. Taking the time to recover reduces the risk of worsening your condition and spreading illness to coworkers. It also shows respect for your employer’s planning needs and minimizes disruption. Proper notification can help maintain trust and avoid misunderstandings or disciplinary issues.

For employers, knowing who is out sick helps with arranging coverage and keeping operations running smoothly. For employees, following policies ensures you don’t lose pay or face penalties. It also supports workplace safety and promotes a culture where health is prioritized.

What Are Common Mistakes to Avoid When Calling Out Sick?

People often confuse calling out sick with skipping work without notice or giving vague excuses. Avoid these mistakes:

• Waiting too long to notify your employer.
• Using informal language or slang that might appear unprofessional.
• Sharing too much personal information about your illness.
• Failing to follow company procedures for reporting absences.
• Not providing updates if your absence extends beyond the initial day.

Instead, stick to simple, honest communication and consult your employee handbook to understand the preferred method and any documentation required.

What Are Related Terms People Confuse with Calling Out Sick?

• Calling In Sick: This term is often used interchangeably with calling out sick but can imply notifying your employer before your shift starts that you won’t be coming in.
• Taking Personal Days: These are planned days off for personal reasons unrelated to illness, often needing advance notice.
• Unpaid Leave: Sometimes sick days are unpaid if you don’t have accrued sick leave, which differs from paid sick leave policies.
• FMLA Leave: The Family and Medical Leave Act covers longer-term absences for serious health conditions but requires formal paperwork and notice.

Understanding these terms helps you communicate clearly and use the right process for your situation.

What Should You Do After Calling Out Sick?

Once you notify your employer, focus on your recovery. Here are some steps to follow:

• Follow your doctor’s advice and take the necessary rest or treatment.
• Keep your employer updated if your absence lasts longer than expected.
• Provide any required documentation like a doctor’s note if requested.
• Plan your return to work, including any accommodations needed.
• Review your company’s sick leave policies to understand your rights and responsibilities.

Being proactive and clear throughout the process helps maintain professionalism and ensures a smooth transition back to work.

What Are Examples of Calling Out Sick Messages?

Here are various examples you can adapt depending on communication style and workplace norms:

Customizing your message to fit your workplace culture while maintaining clarity and professionalism is key to effective communication.

Frequently asked questions

How much detail should I give when calling out sick?

Provide enough information to explain your absence but keep personal health details private. A simple reason like “feeling unwell” or “sick today” is usually sufficient unless your employer requests more.

When is the best time to call out sick?

Notify your employer as soon as possible, ideally before your shift starts or at the beginning of the workday, so they can make necessary arrangements.

What if I don’t have paid sick leave?

You can still call out sick but may need to take unpaid leave. Check your employer’s policies and state laws for rights related to sick leave and job protection.

Should I offer a doctor’s note when calling out sick?

Some employers require a doctor’s note after a certain number of days off. It’s good to ask or check your employee handbook about documentation requirements.

Can I call out sick for mental health reasons?

Yes, mental health is a valid reason to call out sick. Treat it like any other illness and communicate with your employer according to company policies.