Is Cover Letter One Word

Everyone · Explainer · Updated October 1, 2026 · LearnLife Editorial

What exactly is a cover letter?

A cover letter is a written message that accompanies a resume when applying for a job. It serves as an introduction to the employer, explaining who the applicant is, why they are interested in the position, and what qualifications make them a strong candidate. Unlike a resume, which presents facts in bullet points about education, work experience, and skills, a cover letter allows for a personal narrative that connects these details to the specific job opportunity.

For example, if applying for a customer service position, the cover letter might begin: “Dear Hiring Manager, I am excited to apply for the Customer Service Associate role at XYZ Company. With three years of retail experience and a passion for resolving customer issues, I am confident I can contribute positively to your team.”

This introduction provides context and sparks the hiring manager’s interest, inviting them to read further.

Typically, a cover letter fits on one page and includes the applicant’s contact information at the top, a formal greeting, several paragraphs that explain why the applicant is a good fit for the role, and a professional closing. Its purpose is to convey enthusiasm, communication skills, and a tailored message that a resume alone cannot deliver.

Why is it important to know that "cover letter" is two words?

Writing “cover letter” as two words is important because it signals professionalism and attention to detail—qualities employers appreciate. Using “coverletter” as one word appears incorrect and may suggest carelessness, potentially reducing the applicant’s chances of being considered.

Additionally, when searching online for templates, writing tips, or examples, searching “cover letter” as two words returns more relevant, reliable results. For instance, typing “cover letter template” into a search engine will bring up numerous professional samples, while “coverletter template” might yield fewer or less accurate resources.

Ensuring correct spelling and formatting also helps when naming files to submit electronically. A file named “Jane_Doe_Cover_Letter.pdf” clearly identifies the document and looks professional, whereas “Jane_Doe_Coverletter.pdf” might cause confusion.

In short, using two words maintains clarity, improves search efficiency for job seekers, and reflects well on the applicant’s writing skills.

How does a cover letter work in the job application process?

A cover letter works alongside a resume in the job application process to provide a fuller picture of the applicant’s suitability. While the resume lists facts such as job titles, education, and skills, the cover letter explains how these facts relate to the specific position and employer.

Consider a hypothetical applicant applying for an entry-level marketing assistant position. The resume might list a marketing internship and relevant courses. The cover letter can elaborate by stating: “During my internship at Bright Marketing, I managed social media accounts that increased follower engagement by 15% in three months. I am eager to bring my creativity and dedication to Creative Solutions, a company known for its innovative campaigns.”

This explanation adds evidence of success and expresses genuine interest in the employer, making the application more compelling.

Employers often review cover letters to assess candidates’ communication abilities, motivation, and cultural fit. A well-crafted letter can help move the applicant to the next stage, such as an interview.

What common terms are confused with "cover letter," and how do they differ?

Several terms are often mixed up with “cover letter.” Understanding these distinctions helps avoid confusion during job applications:

• Cover note: This is usually a brief note accompanying a package or shipment, not a formal job application document in the U.S. Sometimes, people refer to a short email introduction as a cover note, but it is less formal than a cover letter.

• Resume: A resume is a structured summary of work experience, education, skills, and accomplishments. It uses bullet points and is fact-based without narrative explanation.

• CV (Curriculum Vitae): A CV is a detailed document used primarily in academic, scientific, or international job applications. It includes comprehensive data such as publications, presentations, and professional history.

• Letter of recommendation: This is written by someone else, such as a former employer or professor, to endorse the applicant’s qualifications and character.

• Email application: Some employers accept cover letters within the body of an email. While it can serve the same purpose, it is typically shorter and less formal than a standalone cover letter document.

Knowing these differences ensures the right document is prepared and submitted. For further clarity on distinctions, see Resume vs CV vs Cover Letter: How They Differ.

How do you write an effective cover letter step-by-step?

Writing an effective cover letter involves specific steps that help present qualifications clearly and professionally:

1. Research the company and position: Study the job description and company website. Identify key skills and values they emphasize.

1. Address the letter properly: Whenever possible, find the name of the hiring manager or recruiter. Use “Dear [Full Name],” such as “Dear Ms. Johnson.” If the name is unavailable, use “Dear Hiring Manager” or “Dear Recruitment Team.”

1. Craft a strong opening paragraph: State the position you are applying for and why you are interested. For example:

“I am writing to express my interest in the Administrative Assistant position at ABC Corp. My strong organizational skills and experience supporting teams make me a good fit for this role.”

1. Highlight relevant experience and skills: Use one or two paragraphs to provide examples of your accomplishments or skills that relate directly to the job. For instance, “In my previous role, I coordinated a team calendar for 10 employees, ensuring all deadlines were met efficiently.”

1. Explain why you want this job: Show that you researched the company by mentioning something specific, such as their mission, projects, or culture. For example, “I admire ABC Corp’s commitment to sustainability and would welcome the opportunity to contribute to such impactful work.”

1. Write a polite closing paragraph: Thank the reader for their time and express interest in an interview. Example:

“Thank you for considering my application. I look forward to discussing how my skills can contribute to your team.”

1. Use a professional sign-off: End with “Sincerely,” or “Best regards,” followed by your full name.

1. Proofread carefully: Review the letter multiple times for grammar, spelling, and clarity. Reading aloud can help identify awkward phrasing.

Following these steps ensures the cover letter is focused, engaging, and professional.

Why does a cover letter matter in the job search?

A cover letter matters because it helps job seekers stand out from others who only submit a resume. It gives the applicant a chance to explain their motivation, personality, and how their experience matches the specific job. This personal connection can make a significant difference in whether an employer invites the applicant for an interview.

For example, if an applicant has a gap in employment or is changing careers, the cover letter provides space to frame those circumstances positively. An applicant might write: “After completing additional training in graphic design, I am eager to apply my new skills in a creative role.”

Employers also use cover letters to evaluate communication skills and professionalism. A clear, well-written letter signals that the candidate respects the hiring process and is serious about the opportunity.

For further insight, see Why a Cover Letter Is Important.

What common mistakes should be avoided in cover letters?

Avoiding common mistakes helps maintain a professional image and increases the chances of success:

• Mistake 1: Writing “coverletter” as one word: Always write “cover letter” as two words to appear professional.

• Mistake 2: Sending a generic letter: Tailor each cover letter to the specific job and company. Avoid using a one-size-fits-all letter.

• Mistake 3: Repeating the resume: Do not simply restate resume information. Use the cover letter to explain your qualifications and enthusiasm.

• Mistake 4: Making it too long: Keep the letter to one page. Hiring managers often review many applications and appreciate brevity.

• Mistake 5: Spelling and grammar errors: Mistakes suggest a lack of care. Proofread carefully and use spelling and grammar tools.

• Mistake 6: Ignoring application instructions: Follow the employer’s directions exactly, whether about document format, length, or where to send materials.

Here is a checklist to avoid these errors:

Using this checklist ensures a clear, relevant, and polished cover letter.

What should be done after writing a cover letter?

After completing the cover letter, take these steps to prepare it for submission:

• Review carefully: Read the letter multiple times, focusing on clarity and errors.

• Have someone else proofread: A fresh perspective can catch mistakes and suggest improvements.

• Match formatting with the resume: Use the same font style, size, and margins to create a cohesive application package.

• Save the file with a clear name: Use a format like “FirstName_LastName_Cover_Letter.pdf” to help employers identify the document.

• Submit according to instructions: Follow the job posting’s directions, whether uploading online, emailing, or mailing.

• Keep a copy for reference: Save the final version for interview preparation or future applications.

Following these steps ensures the cover letter appears professional and reaches the intended recipient correctly. For more on formatting, see How Should a Cover Letter Be Formatted.

Frequently asked questions

Is it acceptable to include a cover letter in the body of an email?

Yes. When the employer requests it or the application uses email, the cover letter can be written in the email body. It should have a formal greeting, introduction, body paragraphs, and closing, similar to a traditional cover letter but without the header.

Can the same cover letter be used for multiple jobs?

While some content can be reused, it’s best to customize each cover letter to the specific job and company. Tailoring the letter shows genuine interest and improves the chances of standing out.

What if the job listing does not request a cover letter?

If not requested, submitting a cover letter is usually optional. Including one can provide extra context about skills and motivation but follow the application instructions carefully.

How can the hiring manager’s name be found for the cover letter greeting?

Search the company website, LinkedIn, or the job posting for the hiring manager’s or recruiter’s name. If unavailable, use “Dear Hiring Manager” or “Dear Recruitment Team.”

Is a handwritten cover letter ever appropriate?

Today, most cover letters are typed and submitted electronically. Handwritten letters are rarely appropriate unless specifically requested by the employer.