Should a Two Week Notice Be Written or Typed

Everyone · How-to · Updated October 1, 2026 · LearnLife Editorial

What Do You Need Before Writing Your Two Week Notice?

Before writing your two week notice, gather the necessary information to create a clear, professional message. First, identify your intended last working day, which is typically two weeks from the date you submit your notice. This timeframe is a common courtesy but check your employment contract or company handbook to confirm if a different notice period is required. For example, some positions or industries require more than two weeks or have specific resignation procedures.

Next, determine who should receive your notice. Usually, this is your immediate supervisor or manager, but some organizations require that resignation letters be sent to Human Resources or another designated department. Confirming the right recipient avoids delays or confusion.

Also, prepare your contact details and your employer’s formal contact information, including the manager’s full name, title, company name, and address. Having these ready allows you to format your letter properly.

Finally, choose a quiet space and use a device with a word processor or email platform to draft your letter. This helps you focus and avoid errors. Organizing these details beforehand sets a positive tone for your resignation and reduces stress.

Why Should a Two Week Notice Be Typed Instead of Handwritten?

Typing your two week notice is preferred because it presents a professional appearance and ensures your message is legible and clear. Handwritten notes can be hard to read or might give an informal impression that does not reflect the seriousness of your resignation.

A typed letter offers a permanent record. You can save it electronically and print copies for yourself and your employer. This documentation is helpful if any questions arise about your resignation date or notice period.

Typing also allows you to edit your letter carefully. You can check spelling, grammar, and tone to ensure your message is respectful and concise. For example, using polite phrases like “I appreciate the opportunities I have had at [Company]” leaves a positive impression. Overall, a typed letter demonstrates professionalism and respect for your workplace.

How Do You Write a Typed Two Week Notice? Step-by-Step Instructions

Follow these detailed steps to write a professional typed two week notice:

1. Open a new document: Use a word processor like Microsoft Word or Google Docs, or start an email draft.
2. Add your contact information: At the top of the page, include your full name, address, phone number, and email. This identifies you clearly.
3. Write the date: Place the date you plan to send the notice below your contact details.
4. Include the employer’s contact information: Add your manager’s name, job title, company name, and company address below the date.
5. Begin with a formal greeting: Use “Dear [Manager’s Name],” to address your supervisor respectfully.
6. State your resignation clearly: Write a sentence such as “I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective two weeks from today, [Last Working Day].” This clearly communicates your intentions.
7. Express appreciation: Include a line like, “Thank you for the opportunities and support during my time here.”
8. Offer assistance with the transition: Add, “I am willing to help train my replacement or complete any outstanding projects during my notice period.”
9. Close politely: Use “Sincerely,” or “Best regards,” followed by your typed name.
10. Review and proofread: Double-check your letter for spelling, grammar, and tone. Ensure it remains professional and courteous.

Here is an example entry: "I am writing to formally resign from my position as Customer Service Representative at XYZ Company, effective two weeks from today, [Last Working Day]."

How Can You Submit Your Typed Two Week Notice?

The best way to submit your typed two week notice is in person. Arrange a private meeting with your manager, briefly explain your decision respectfully, and then hand them the printed letter. This approach shows professionalism and allows for open communication.

If an in-person meeting isn't possible — for instance, if you work remotely or schedules don't align — send the notice by email. Write a clear subject line such as “Resignation Notice – [Your Name].” Include your typed letter in the email body or attach it as a PDF attachment to preserve formatting.

Always save copies of the notice in both digital and printed form for your records. Name the file clearly, for example, “JaneDoe_Resignation.pdf,” so it’s easy to find if you need to refer back.

After submitting, be prepared for your employer’s response. They may want to discuss your reasons for leaving or plans for the notice period. Respond professionally and politely to maintain good relations.

How Do You Know If Your Two Week Notice Worked?

A clear sign your two week notice worked is receiving confirmation from your employer. This might be a verbal acknowledgment during a meeting, an email reply, or official HR communication confirming your last working day and outlining exit procedures.

For example, a manager might say, “Thank you for giving notice. Let’s discuss your remaining tasks during these two weeks.” Such responses indicate your resignation has been accepted and arrangements can proceed.

If you don’t get confirmation within a few days, send a polite follow-up email: “I wanted to confirm you received my resignation letter submitted on [date]. Please let me know if you need any further information.”

If your employer ignores the notice or reacts negatively, keep a record of all communications. This documentation can help resolve any disputes about notice acceptance.

What Should You Do If Things Go Wrong After Giving Your Typed Notice?

If your employer refuses to accept your notice, demands you leave immediately, or retaliates in any way, remain calm and professional. Avoid arguments or emotional responses.

Document every interaction carefully, noting dates, times, and what was said or done. Save copies of your resignation letter and any correspondence.

Review your employment agreement and company policies regarding resignation and termination procedures. If you believe your rights are being violated — for example, if pay is withheld or you are threatened — contact your state labor office or seek advice from legal aid organizations.

Continue to perform your duties professionally throughout your notice period if possible. This helps maintain your reputation and may support future job references.

How Can You Adapt Your Typed Two Week Notice for Different Situations?

You can tailor your typed two week notice depending on your job, workplace culture, and how you deliver the letter.

• Remote or digital workplaces: Email is often preferred. Use a clear subject line like “Resignation – [Your Name],” and include your typed letter in the email or as an attachment.
• Small or informal workplaces: You can keep your letter polite but slightly less formal while still typing it to show respect.
• If handwritten notes are expected: Write a typed draft first, then neatly copy it by hand to ensure clarity and professionalism.
• Urgent resignations: If you cannot provide two weeks’ notice due to emergencies, state this politely in your letter and express regret about the short notice.

Adapting your notice while keeping it respectful and clear helps ensure your resignation proceeds smoothly and leaves a positive impression.

For more details, see How to Give Two Weeks Notice Properly, Two Weeks Notice vs Resignation Letter: What’s the Difference?, and Does a 2 Week Notice Have to Be 2 Weeks?.

Frequently asked questions

Is a typed two week notice legally required?

No federal law requires a typed resignation, but typed notices are preferred for professionalism and record-keeping. Some employers may have specific policies on how to submit notices.

Can I submit my typed two week notice by text message?

Texts are usually too informal and may not be accepted as professional notices. Use email or printed letters unless your employer explicitly allows texts.

What if I want to give more than two weeks’ notice?

You can specify a longer notice period in your letter. For instance, “My last day will be [date], which provides three weeks’ notice.”

How should I proceed if my manager is unavailable to receive my notice?

If you cannot reach your manager, send your typed notice to HR or your next supervisor. Keep records of your attempts to notify your manager.

Should I include my reason for leaving in the typed two week notice?

Including your reason is optional. If you do, keep it positive and professional, such as seeking career growth. Avoid negative comments in your resignation letter.