What You Need to Get a Passport

Everyone · Checklist · Updated October 1, 2026 · LearnLife Editorial

When should you use a passport checklist?

A passport checklist is vital whenever you plan to apply for a passport for the first time, renew an expired passport, replace a lost or damaged one, or update your passport after a name change. Using a checklist ahead of your appointment or application submission helps keep the process organized and efficient. For example, if you are planning international travel, starting the process at least two to three months before your trip reduces stress and avoids last-minute delays. The checklist also helps ensure you bring all required documents to the passport acceptance facility or post office, preventing multiple trips. If you are renewing by mail, the checklist will remind you to include all supporting paperwork and payment. Keeping a checklist handy when preparing means you won’t forget key elements like your photo or proof of citizenship, which are commonly left behind. This preparation saves time and money and helps your passport application be approved without issues.

What documents prove U.S. citizenship for your passport?

Proof of U.S. citizenship is the foundation of your passport application. Acceptable documents include:

• Certified U.S. birth certificate: This should be an original or certified copy issued by the city, county, or state where you were born. It must show your full name, date of birth, place of birth, and parent(s) names. For example, a birth certificate issued by a hospital is not sufficient.
• Previous U.S. passport: If renewing and your last passport was issued when you were 16 or older and not expired for more than 5 years.
• Consular Report of Birth Abroad (CRBA): For U.S. citizens born outside the United States.
• Certificate of Naturalization or Certificate of Citizenship: For people who became U.S. citizens after birth.

These documents must be originals or certified copies, not photocopies, to be accepted. If you are unsure about your document’s validity, contact the passport acceptance facility or check official guidelines. Having the right citizenship proof prevents application denial or delays.

What forms and photos do you need to bring?

When applying for a passport, you must complete the correct form and provide an appropriate photo. There are two main forms:

• Form DS-11: For first-time applicants, minors, or applicants who cannot renew by mail. You must apply in person with this form.
• Form DS-82: For eligible renewals by mail. You can download these forms from official government websites.

Be sure to fill the form out completely but do not sign it until instructed by the agent at your appointment. You also need one passport photo that meets strict guidelines:

• 2 inches by 2 inches in size
• Full-face view, directly facing the camera
• Plain white or off-white background
• No hats, glasses, or shadows on the face
• Neutral facial expression with both eyes open

Many drugstores, post offices, and photography shops offer passport photo services that comply with these requirements. Taking your photo professionally avoids rejection and delays. Keep in mind that photos must be recent, generally taken within the last six months.

What identification do you need to bring?

In addition to proof of citizenship, you must bring valid photo identification to confirm your identity. Acceptable IDs include:

• U.S. driver’s license (state-issued)
• Government employee ID
• Military ID
• Previous U.S. passport (can serve dual purpose)

Bring the original ID and a clear photocopy of the front and back of the ID on white, 8.5 x 11-inch paper. The photocopy is presented to the passport agent during your appointment. If you do not have an accepted ID, you may need to bring additional supporting documents or apply with a guarantor who can verify your identity. Checking your specific state’s ID rules beforehand helps avoid last-minute issues.

How much does it cost to get a passport?

Passport fees depend on the type of passport (book, card, or both), your age, and how quickly you want it processed. For example, first-time adult applicants generally pay a fee for the application and an additional fee for the passport book itself. Minors pay a lower fee. If you need your passport faster, you can request expedited processing for an extra charge. Payment methods vary by acceptance location but usually include check, money order, or credit card. It is essential to check the current fee schedule on official government websites before applying, as fees can change. Also, some facilities charge an execution fee for processing your application in person. Planning for these costs helps you budget your passport application correctly.

What do people most often forget to bring when applying?

Commonly forgotten items cause delays or require repeat visits. These include:

• Original proof of U.S. citizenship documents (not photocopies only)
• Valid photo ID and photocopies of both sides
• Correct, fully completed application form (unsigned if applying in person)
• Proper passport photo meeting all specifications
• Payment for all fees (correct amount and accepted payment form)
• Name change documents (marriage certificate, court order) if your current ID or citizenship proof shows a different name

Double-checking this list before your appointment ensures a smooth process. Bring all documents organized in a folder or envelope. Some applicants also forget to sign their forms or bring expired IDs, which the passport acceptance agent will not accept.

How do you keep your passport current and ready for use?

Passports for adults are usually valid for 10 years; passports for minors last 5 years. To keep your passport ready for travel, note your expiration date and plan renewal at least six months before it expires, as some countries require your passport to be valid for six months beyond your travel dates. If your appearance has changed significantly, you must submit a new photo with your renewal. Store your passport in a safe, dry place to prevent physical damage or loss. If your name changes due to marriage or other reasons, update your passport with a legal name change document. In case your passport is lost or stolen, report it immediately and apply for a replacement. Regularly checking your passport’s status helps avoid travel disruptions and surprises at the airport.

Frequently asked questions

Why is a passport required to travel internationally?

A passport is the official document that proves your identity and U.S. citizenship to foreign governments. It allows you to enter other countries and return to the U.S. without issues. Some countries require a visa in addition to a passport for entry.

Can I submit photocopies of my documents instead of originals?

No. Passport agencies require original or certified copies of citizenship and identity documents. Photocopies alone will usually cause your application to be rejected or delayed.

How soon can I get a passport after applying?

Regular processing typically takes 8 to 11 weeks. Expedited service is available for an additional fee and can reduce processing time to 2 to 3 weeks or less. Plan accordingly based on your travel needs.

Can a minor apply for a passport alone?

No. Minors under 16 must apply in person with both parents or legal guardians present or have notarized consent from absent parents. Additional documentation is required to prove parental relationship and consent.

What should I do if I lose my passport while abroad?

Contact the nearest U.S. embassy or consulate immediately. They can assist with issuing an emergency passport for your return to the U.S. Report the loss to the local police as well.

How do I renew my passport after turning 18 if I had a minor passport?

You must apply for an adult passport using Form DS-11 in person, even if your minor passport is still valid. This process requires proof of citizenship, ID, a new photo, and payment of fees.