Should I Write a Cover Letter If It's Optional

Everyone · Explainer · Updated October 1, 2026 · LearnLife Editorial

What is a cover letter in simple words?

A cover letter is a one-page letter you send along with your resume when applying for a job. It introduces you to the employer and explains why you want the job and why you are a good fit. Unlike a resume, which lists your work history, education, and skills in a factual way, a cover letter tells a story about your qualifications and enthusiasm for the role. It’s your chance to speak directly to the hiring manager, show your personality, and highlight details that may not fit neatly into a resume format. For example, if you’re applying for a customer service position, your cover letter might describe a time you successfully resolved a difficult customer issue, showing your communication skills and patience.

How does writing an optional cover letter work?

When a job posting states that a cover letter is optional, it means you can submit one but are not required to. You choose whether to include it based on your judgment. Imagine you are applying for an entry-level graphic design job. The job post says "cover letter optional." You decide to write one that highlights a recent project where you designed a logo for a local nonprofit, explaining how this experience gave you practical skills and passion for design. You attach this letter along with your resume when applying online. The employer receives both documents and can learn more about your motivation and specific qualifications. This can distinguish you from applicants who only submit a resume.

Writing an optional cover letter works best when it adds value beyond your resume. If your resume alone clearly shows you meet the requirements, the cover letter can reinforce your enthusiasm or clarify any unique circumstances, such as a career change or relocation plans. The goal is to make the employer want to learn more about you in an interview.

Why does writing a cover letter matter for job seekers?

Writing a cover letter matters because it gives employers a fuller picture of who you are, beyond bullet points on a resume. It helps you stand out, especially when many candidates apply. A cover letter demonstrates your communication skills, professionalism, and genuine interest in the position. It also lets you explain how you align with the company’s values or mission.

For instance, if you’re applying to a nonprofit organization, your cover letter can mention your passion for their cause and any volunteer work that relates, which a resume might not show clearly. When a cover letter is optional, sending one signals you are willing to put in extra effort, which employers often appreciate. It can also clear up potential questions an employer might have, such as an employment gap or a change in career direction, by briefly explaining these situations with positive framing.

In short, a cover letter can help you make a memorable first impression and increase your chances of progressing in the hiring process.

What related terms are often mixed up with cover letters?

Many people confuse cover letters with resumes, CVs, or application forms. Understanding the differences helps you use each effectively. A resume is a concise document listing your work experience, education, and relevant skills, usually in bullet points. It provides a factual overview of your qualifications. A CV (curriculum vitae) is similar but usually longer and commonly used in academia or research fields to detail publications and presentations.

An application form is often a standardized questionnaire filled out online or on paper, asking for your personal information, work history, and qualifications. Unlike these, a cover letter is a narrative document written in paragraphs. It provides context to your resume and can be tailored for each job application, showing your motivation and fit beyond simple facts.

People also sometimes confuse a cover letter with a letter of recommendation. The latter is written by someone else, like a former employer, while the cover letter is written by you.

When should you definitely include a cover letter if it’s optional?

You should include a cover letter if:

• The job is highly competitive or popular and you want to stand out.
• You have specific skills or experiences that directly relate to the job but need explanation.
• You are changing careers or industries and want to explain your motivation.
• You have employment gaps or unusual job history that could raise questions.
• You want to show genuine enthusiasm for the employer’s mission or values.
• The job posting mentions that a cover letter is “optional but encouraged” or “recommended.”

For example, if you are applying for a sales role but your previous experience is mostly in retail, your cover letter can explain how your retail skills transfer to sales, such as customer interaction and upselling. Or, if you took time off to care for a family member, you can briefly address this gap while emphasizing your readiness to return to work.

Including a cover letter in these situations can make your application stronger and give you an edge over candidates who do not submit one.

What are some practical tips for writing an effective optional cover letter?

Writing a cover letter that adds value involves these steps:

1. Find the hiring manager’s name: Look on the job posting, company website, or LinkedIn. If unavailable, use “Dear Hiring Manager” or “Dear [Company] Team.”

1. Start with a strong opening: Clearly state the job you’re applying for and a brief reason why you are interested.

1. Highlight relevant skills and experiences: Pick 2–3 key points from the job description and explain how your background matches them with examples.

1. Show enthusiasm for the company: Mention something about the company’s mission, culture, or recent accomplishments that attracts you.

1. Keep it concise: One page or less, about 3-4 paragraphs, is ideal.

1. Use clear, professional language: Avoid jargon or overly formal wording. Write in a confident and positive tone.

1. Proofread carefully: Check for spelling, grammar, and clarity to make a good impression.

1. End with a call to action: For example, “I look forward to the opportunity to discuss how I can contribute to your team.”

Example wording for an opening paragraph might be: “I am excited to apply for the Marketing Coordinator position at ABC Company. With hands-on experience managing social media campaigns and a passion for creative storytelling, I believe I can help your team reach new audiences effectively.”

Including these elements makes your letter clear, relevant, and engaging.

What should you do next after deciding to write a cover letter?

Once you decide to write a cover letter, take these practical steps:

• Tailor each letter for the job: Avoid generic letters. Use keywords from the job description and address the company’s needs.

• Pair your cover letter with a strong resume: Ensure your resume backs up the claims made in your letter.

• Follow application instructions: Some employers want the cover letter uploaded as a separate file; others prefer it in the email body or combined with the resume.

• Save your letter with a clear file name: For example, “JaneDoe_CoverLetter_Marketing.pdf” to help employers identify your documents easily.

• Keep copies for your records: This helps when preparing for interviews or following up.

• Prepare to discuss your cover letter in interviews: Be ready to expand on the points you made.

• Follow up politely if you don’t hear back: Wait about two weeks and then send a brief email expressing continued interest.

Taking these steps shows professionalism and keeps you organized throughout your job search.

For more detailed advice on writing cover letters, see Is Writing a Cover Letter Worth the Effort and Should I Include a Cover Letter with My Resume.

Frequently asked questions

Can sending a cover letter hurt my application if it’s optional?

It usually won’t hurt, but a poorly written or generic cover letter can create a negative impression. It’s better to send no letter than one with mistakes or irrelevant content.

What if I don’t know the hiring manager’s name for the cover letter?

Use a polite generic greeting like “Dear Hiring Manager” or “Dear [Company] Recruitment Team.” Avoid informal greetings like “To Whom It May Concern,” which can feel outdated.

How long should a cover letter be if it’s optional?

Aim for one page or about 3-4 short paragraphs. Keep it concise and focused on your fit for the job without repeating your entire resume.

If the job doesn’t ask for a cover letter, can I still send one?

Yes, sending a cover letter can help you stand out. Just make sure it’s tailored and adds value to your application.

What if I don’t have much experience to include in a cover letter?

Highlight transferable skills, enthusiasm, and willingness to learn. Mention relevant coursework, volunteer work, or personal projects showing your potential.

Should I mention salary expectations in a cover letter if it’s optional?

Only mention salary if the job posting specifically asks. Otherwise, focus your letter on your qualifications and interest in the role.